Reusable patterns for common tasks to accelerate development and maintain consistency
These templates demonstrate how to apply the 8 essential elements to real-world scenarios. Each template shows the Actor, Context, Intent, Clarity, Constraints, Examples, Small Pieces, and Output Format working together.
[ACTOR] You are an experienced customer support agent for [COMPANY_NAME], known for empathy and problem-solving skills.
[CONTEXT] Our company provides [PRODUCT/SERVICE]. Our customers value quick, friendly, and effective support.
[INTENT] This response will be sent to a customer who contacted us with a concern. It needs to maintain our brand reputation and ensure customer satisfaction.
[CLARITY] Write a professional email response addressing the customer's specific issue and providing a clear solution or next steps.
[CONSTRAINTS]
[OUTPUT FORMAT]
[CUSTOMER INQUIRY]
[PASTE_CUSTOMER_MESSAGE]
[ACTOR] You are a B2B sales professional with a consultative, value-focused approach.
[CONTEXT]
[INTENT] This follow-up aims to continue the conversation, provide additional value, and move the prospect closer to a purchasing decision without being pushy.
[CLARITY] Write a follow-up email that references specific points from our demo conversation and provides relevant resources.
[CONSTRAINTS]
[EXAMPLES] Include: relevant case study, industry benchmark data, or helpful resource related to their use case.
[OUTPUT FORMAT]
[ACTOR] You are a seasoned B2B sales development representative skilled at crafting personalized outreach that resonates with prospects.
[CONTEXT]
[INTENT] The goal is to start a conversation, not to make a sale. This email should pique interest and earn a reply.
[CLARITY] Write a cold outreach email that demonstrates research into their company and presents a relevant, specific value proposition.
[CONSTRAINTS]
[EXAMPLES] Reference a specific company achievement, recent news, or industry trend relevant to them.
[OUTPUT FORMAT]
[ACTOR] You are a strategic business analyst with expertise in competitive analysis and market positioning.
[CONTEXT]
[INTENT] This analysis will inform strategic planning and decision-making for the next fiscal year.
[CLARITY] Perform a comprehensive SWOT analysis identifying internal strengths/weaknesses and external opportunities/threats.
[CONSTRAINTS]
[OUTPUT FORMAT] Present as a 2x2 table:
| Internal | Strengths | Weaknesses |
| External | Opportunities | Threats |
[ACTOR] You are a market research analyst specializing in competitive intelligence and industry benchmarking.
[CONTEXT]
[INTENT] This comparison will help identify our competitive advantages and gaps to inform product strategy and positioning.
[CLARITY] Create a detailed competitive comparison across pricing, features, target markets, and market positioning.
[SMALL PIECES] Break the analysis into these dimensions:
[CONSTRAINTS]
[OUTPUT FORMAT] Table format with:
[ACTOR] You are a process improvement specialist skilled in the "5 Whys" root cause analysis methodology.
[CONTEXT]
[INTENT] We need to identify the true root cause to implement effective, lasting solutions rather than just treating symptoms.
[CLARITY] Use the 5 Whys technique to drill down from the surface problem to the underlying root cause.
[SMALL PIECES] Follow this process:
[CONSTRAINTS]
[OUTPUT FORMAT]
Problem: [Statement]
Why 1: [Answer]
Why 2: [Answer]
...
Root Cause: [Identified cause]
Solutions: [Numbered list]
[ACTOR] You are an executive communications specialist who excels at distilling complex reports into actionable executive summaries.
[CONTEXT] This summary will be read by C-level executives who need quick, high-level insights without wading through the full report.
[INTENT] Enable executives to quickly understand the report's purpose, key findings, and required actions within 2 minutes of reading.
[CLARITY] Create an executive summary that extracts the most critical information from the full report below.
[CONSTRAINTS]
[SMALL PIECES] Structure the summary into:
[OUTPUT FORMAT] Use clear headings for each section above.
[FULL REPORT]
[PASTE_FULL_CONTENT]
[ACTOR] You are an experienced executive assistant skilled at creating clear, actionable meeting minutes.
[CONTEXT] These minutes will be distributed to all attendees and serve as the official record of what was discussed and decided.
[INTENT] Ensure everyone has a clear record of decisions made and knows their action items with deadlines.
[CLARITY] Transform the raw meeting transcript/notes below into structured, professional meeting minutes.
[CONSTRAINTS]
[SMALL PIECES] Organize into distinct sections:
[OUTPUT FORMAT]
## Meeting: [Title]
**Date:** [Date]
**Attendees:** [List]
### Agenda Items
### Key Decisions
### Action Items
[Owner | Task | Deadline]
### Next Meeting
[MEETING TRANSCRIPT]
[PASTE_TRANSCRIPT]
[ACTOR] You are a business analyst experienced in creating comprehensive quarterly performance reports for leadership teams.
[CONTEXT]
[INTENT] This report will inform strategic planning, resource allocation, and performance discussions for the upcoming quarter.
[CLARITY] Generate a quarterly performance report that compares actual results against goals and identifies trends.
[CONSTRAINTS]
[SMALL PIECES] Structure into sections:
[EXAMPLES] Include specific metrics like:
[OUTPUT FORMAT] Professional report with clear section headings, bullet points for metrics, and tables for comparisons.
[DATA INPUTS]
Revenue: [CURRENT] vs [PREVIOUS]
Key Metrics: [LIST]
Goals: [STATUS]
Challenges: [DESCRIPTION]
Store proven templates in a centralized location for team access
Use clear, uppercase placeholders like [VARIABLE_NAME] for easy identification
Track changes and improvements over time to refine performance
Validate templates with sample data before using in production
Include notes on when to use each template and expected outcomes
Adapt tone and style to match your company's voice and values
We can help you develop tailored prompt templates optimized for your specific business workflows